ECA Heater Hotline Releases Request for Qualifications

Heater Hotline Seeking Heating Professionals: Please read and then review attached document to learn more

106 West Clearfield Street
Philadelphia, PA 19133

August 29, 2017

Dear Heating Contractor:

As in past years, ECA is receiving a grant from the Pennsylvania Department of Community and Economic Development through monies authorized by the Low Income Home Energy Assistance program (LIHEAP). The LIHEAP Crisis heater repair program helps low-income households restore heat and decrease energy consumption and costs.

At this time, ECA is seeking qualified contractors to complete heater installations for the LIHEAP Crisis program. Pending ECA’s contract with DCED, the work will commence during the month of November 1 2017 and finish during the month of April 2018. If your company is interested in participating as a new contractor or continuing as an existing contractor, please read the attached work specifications and respond to the attached contractor questionnaire.

Please review the attached guidelines, which include specifications for installation work. These specs indicate the type of work that is being funded through ECA as well as the reimbursement rates. Please note that we are asking for a 1-year material and labor warranty on 95% condensing gas furnaces, 80 plus gas units and all oil units and a 5-year material and labor warranty on all condensing boilers. In addition, all oil-fired furnaces must be “energy star” rated.

Carefully review the attached specifications for each repair. These prices are fixed and non-negotiable for the duration of this project. ECA will evaluate your proposal along with all of the other proposals received in response to this solicitation. Responses will be evaluated because of experience in residential heating work; qualifications for the proposed work; proposal quality; adequate insurance and appropriate licensing and certifications. Please pay particular attention to attached “Program Requirements,” as this document answers some of the common questions raised by contractors.

All interested and new contractor’s should attend the session, which will take place at the ECA Office, 106 Clearfield Street in the second floor training center, on Thursday, September 28th, 2017, beginning at 8:00 AM to 10:00 AM (No Documentation will be mailed).

Please submit your completed proposal, including all of the supporting documents:

No Later than 3:00 PM on Friday, October 6, 2017

ATTN of Charmaine Johnson or Cynthia Olidge
106 Clearfield Street
Philadelphia, PA 19133

All incomplete proposals will be returned to sender(s). The supporting documentation must be up to date.

Thank you for your interest in the ECA’s Crisis Heater Repair Program. If you have any questions, please call:

Cynthia Olidge (215) 609-1028
Charmaine Johnson (215) 609-1025
William Lloyd (215) 964-2609


Cynthia Olidge
Director of Heat